In simple terms, printing documents to a PDF file is making an electronic copy of a given file and saving it on a disk or in the cloud. In this case, we use the SwifDoo PDF program, which is a fast, convenient, economical and ecological solution. If you are interested in practical advice on this topic, in this article we will present the advantages and possibilities of the function of printing documents to a PDF file.
Printing PDF documents to a file – when is it useful?
There are many companies and institutions that are required to store specific documentation. There is no denying that it can take up a lot of space and finding anything in the files or piles of papers on shelves can require a lot of time.
In addition, printed documents in physical form require the use of consumables, which involve allocating a considerable budget for them. Modern possibilities mean that owners of some businesses decide to store documents in digital form, which is possible thanks to the function of printing documents to a PDF file. It should be remembered here that not all documents can be stored only in electronic form. Therefore, we will not always avoid the need to store a large amount of paper.
Printing documents to a PDF file is also a popular solution in situations where we want to send a given document to another device. PDF files look identical for every user and on every device, unlike DOC files, for example, and if necessary, they can also be printed in paper form without any problems.
Printing PDF documents to file – what are the advantages?
Printing documents to a PDF file has many advantages, including:
- Time to perform this action. In fact, all you need to do is go to the file you are interested in, select the print option and then click on the virtual printer icon.
- A PDF file created using this method looks the same on all computers, tablets and mobile devices. For example, this is useful when we want to print a paper version of a given document on a device other than ours. We will be sure to get high-quality printouts with all the elements in place;
- PDF files can be reviewed and comments can be placed in them regarding the highlighted content. This option is very useful in the daily work of an editor and proofreader; it is possible to extract one or more pages and place them in a separate file;
- PDF files do not take up much space.
How to make a PDF file?
For this purpose, you need to use dedicated PDF creator tools, the use of which is usually paid. Of course, free editing of the PDF file is possible, but it is associated with several limitations.
For example, you can choose free versions of paid PDF editors, such as SwifDoo PDF for Windows. Thanks to them, you can perform basic operations on files. Free use will most often be associated with advertising and a smaller number of available functions. You can also create a PDF with ease by converting the document to a popular text creation tool such as Word or other file format, such PDF to DWG.
Before you start printing, here’s what you should remember
Your file is now ready for printing. Now you just need to polish the details: Select the key combination ctrl + shift + space to eliminate individual letters at the end of lines, number individual pages, placing even numbers on the left side of the sheet and odd numbers on the right (for work printed on both sides ).Alternatively, you can place the numbering in the middle of the page (in the lower part).
Before printing the document, save all changes you have made. Important – save the file in PDF format. This will guarantee that the work reduced to physical form will look the same as on the computer screen.
Now all that is left for you to do is make sure that the printer has a filled cartridge and select the highest print quality (there is no question of saving ink and toner when printing a master’s thesis).